OUR TERMS & CONDITIONS
This document details the Terms and Conditions for booking Songbird Sessions. In order to secure your booking, this contract must be signed and returned alongside a non- refundable deposit of 25%.
We require all clients to meet the following payment schedule:
25% non-refundable deposit to confirm booking.
A further 25% of the total balance to be paid 6 months before the event date.
Full balance to be paid 6 weeks before the event date.
For any event booked less than 6 months in advance, we ask for a 50% deposit to confirm booking. The remaining balance must be paid 6 weeks before the event date.
For corporate bookings, full invoices to be paid within 14 days after the event date.
Note: All payments must be made either by bank transfer or cash. We DO NOT accept cheques.
Notice in writing must be given for ALL cancellations. In all cases, the deposit is non- refundable, and the following clause applies:
2 months before the date of the event, 50% of the total fee will be payable by the client.
6 weeks before the date of the event, 75% of the total fee will be payable by the client.
Within 30 days before the date of the event, 100% of the total fee will be payable by the client.
In the circumstance of impediment by sickness, accident or any legitimate or unavoidable cause, it is accepted and understood that there shall be no claims for damages by the client. In the first instance of this circumstance, Songbird Sessions will
guarantee that every effort is made to provide the client with an appropriate replacement.
In the instance that any engagement deemed impossible by reason of flood, earthquake, hurricane, industrial disturbance, war or
civil strife, strike, fire, delays to scheduled transport, road or traffic delays, and other facilities; illness, death or other acts of God, neither the client nor Songbird Sessions shall have any entitlement for cost against the other.
It is the client’s responsibility to ensure that the venue is suitable for Songbird Sessions performance. It is the duty of the venue to provide safe and adequate sources of power for the band’s equipment. The standard requirements are: 2 x 13-amp main sockets for the PA system and instruments. It is also the venue’s responsibility to ensure that
any performance space is of a suitable and appropriate size/dimension.
Surface levels to be used must be even, safe and dry for all performers at all times.
The venue must also have the appropriate performance licenses for live/recorded music.
MINIMUM PERFORMANCE SPACES:
Up to 6-piece ensemble: 4m wide by 3.5m deep.
Up to 15-piece ensemble: 5m wide by 3.5m deep.
PARKING ARRANGEMENTS AND ACCESS
It is the client’s responsibility to ensure that there is sufficient parking at the venue for the Songbird Sessions team. Songbird Sessions must be able to unload their vehicles within
a short distance (no more than 50 meters) from the performance area. Where possible, steps, narrow doors & gravel paths must be avoided to support the use of load in trolleys. It is the client’s responsibility to find alternative arrangements.
REST SPACE AND STORAGE
The client must ensure that Songbird Sessions are provided with a separate and safe indoor storage and changing area. The storage space should be secure and preferably lockable
and the changing area should be private, with seating for the whole band.
If booking Songbird Sessions for an evening event, it is the client’s responsibility to ensure that all members of Songbird Sessions
and their band are provided with food & refreshments throughout the duration of their stay. If a suitable meal is not provided, the client will incur a charge of £15 per band member to cover the cost of outside catering.
Songbird Sessions cannot guarantee the presence of any specific band members or singers at the event. All band members and singers are subject to change without notice.
The quoted rate is based on the band arriving no earlier than 1.5 hours before the performance start time and, for evening
events, ending no later than midnight. If you require Songbird Sessions to arrive more than
1.5 hours before the performance time, an additional early set up fee will be charged on a job-by-job basis. If your event is undertaking a different format, please contact us for a more specific quote. If the client requests Songbird Sessions to play after midnight, a fee will be discussed on a job-by job basis.
Songbird Sessions require a maximum of 60-90 minutes set up time ahead of the performance and will also require
approximately 1 hour after the performance to pack down.
Performance Duration - Our ceremony package is inclusive of 5 songs to be sung at any of the following moments; as guests enter, for the bride walk down, signing of the register & as the wedding party and guests exit.
Should you require additional songs for your ceremony, these will be quoted on a job-by- job basis. Our corporate and drinks reception packages provide 1 hour,1.5 hours or 2 hours of acoustic music. If you require longer than 2 hours this will be quoted on a job-by-job basis.
2-hour entertainment bookings will include a 10 min break for all musicians. Where
possible recorded music will be played during this break.
CONTEMPORARY SOUL CHOIR BOOKINGS
If booking our choir, all 5 songs must be chosen from our set lists.
Our Studio Recording Service is available for bookings of 8 singers or more and applies to 1 of the 5 songs chosen by the client.
This service is available only for events taking place at least 3 months after time of booking.